Deadlines & Forms Checklist
Below is a list of important deadlines and forms that must be completed on time to ensure a smooth running of your event and to ensure you get the best possible rates on stand orders.
Failure to complete the below in time will result in late fee surcharges for stand orders and may affect you ability to build on your stand or during speaker sessions.
| 19.09.23 | My Easyfairs web shop for orders will be live from Wednesday 19th July 2023. All exhibitors will be informed of its opening via email communication. Please ensure to place any stand orders for stand fitting, electrics, graphics, AV, furniture or flooring by Tuesday 19th September as orders after this date are subject to a 25% late surcharge and graphics / floor coverings may not be accepted.
Stand orders early bird deadline Tuesday 19th September |
*Subject to surcharge and availability past deadline date |
| 19.09.23 | Health & safety form | Compulsory |
| 19.09.23 | Risk assessment form | Compulsory |
| 19.09.23 | Shell amendments form | Compulsory
*For shell scheme stands only |
| 19.09.23 | Grid plan (PDF download)
Please download and return to ae_ops@easyfairs.com If you would like to know how to correctly complete a grid plan. Download our Grid plan FAQ |
Compulsory
*For all exhibitors who have placed orders for electrics, spotlights or shell extras |
| 19.09.23 | Please note any submission sent after Tuesday 19th September may not be approved in time and given permission to build
Required for form completion – Detailed stand plans including all measurements & dimensions / stand builders public liability insurance / space only build risk assessment / space only build method statement / type of flooring / space only health & safety declaration / construction phase plan |
Compulsory
*For Space Only exhibitors or contractors building their own stand at the show |
| 20.10.23 | Web shop closes
My Easyfairs web shop closes for stand orders. Any orders past this date will be need to be made onsite, subject to onsite surcharges and may not be possible. |
*Subject to surcharge and availability past deadline date |
| 04.10.23 | Lifting, Storage & Freight Orders
Please note any orders after this point will be subject to a late surcharge |
*Subject to availability & surcharge past deadline date |
| ASAP | Site Rules & Emergency Procedures
Please ensure all exhibitors and contractors attending site have read these documents prior to arrival. Access will not be permitted unless completed. |
Compulsory
*For all exhibitors and contractors |
